How to Replace Loom with Microsoft Clipchamp (And Save £75k/Year)

Welcome back to our series on uncovering hidden value inside your existing Microsoft 365 subscription! This topic comes up regularly in conversations with the organisations we work with: if you are paying for a dedicated screen recording and async video tool on top of your M365 licences, there is a very good chance you don't need to be.

Loom is the obvious tool to name here. It is popular, user-friendly, and does what it says on the tin. But at around £12 to £15 per user per month on the Business plan and considerably more once you factor in AI add-ons or enterprise security requirements, the cost escalates rapidly across a large workforce.

For a UK organisation of 500 people, you could be looking at upwards of £75,000 a year for a tool that largely duplicates what Microsoft 365 already provides.

Quick Summary: Can Microsoft Clipchamp replace Loom for enterprise businesses?

Yes. For organisations running Microsoft 365, Microsoft Clipchamp and Teams Video replace the vast majority of Loom's core screen recording, async messaging, and transcript editing features. Because recordings store natively in OneDrive and SharePoint, Clipchamp eliminates third-party SaaS fees while ensuring full compliance with Microsoft Purview governance and GDPR data residency rules.

What Microsoft Clipchamp actually does

Clipchamp is Microsoft's video creation and screen recording tool, now fully embedded within Microsoft 365. Most people who have heard of it assume it is a basic consumer video editor meant for trimming clips or adding logos, but that severely undersells its enterprise capabilities.

With Clipchamp, employees can record their screen, their webcam, or both simultaneously without installing extra third-party software.

Key Enterprise Features Included in Clipchamp:

• Native M365 Storage: Every recording lands directly in OneDrive or SharePoint. Your videos automatically live inside your organisation's existing file structure, inheriting the same permissions, retention policies, and governance controls as any confidential spreadsheet.
• Seamless In-App Sharing: Drop video links directly into Teams chats, embed recordings on SharePoint pages, attach them in Outlook emails, or pull them into a Loop workspace.
• Interactive Collaboration: Viewers can leave timestamped comments directly on the video timeline.
• Copilot & AI Summaries: Microsoft Copilot can summarise the video transcript, generate chapter markers, and allow viewers to ask questions about the recording without watching the entire file.
• Transcript-Based Editing: Edit videos simply by editing the generated text transcript, delete a spoken word from the text, and the video clip cuts automatically.

For internal communications, process training, and asynchronous knowledge-sharing, Clipchamp covers almost everything teams rely on Loom for day-to-day.

The enterprise angle that often gets missed

When employees record and share screen captures through third-party tools like Loom, that video content lives on external servers. It sits outside your Microsoft 365 environment, outside your UK data residency controls, and outside the governance framework you have built around company data.

This creates significant operational and compliance risks:

1. Offboarding Data Loss: If an employee leaves and their third-party account is deprovisioned, the knowledge videos they created become difficult to manage or recover.
2. Audit Blind Spots: If your legal team needs to respond to a Subject Access Request (SAR) or legal hold, third-party video recordings will not appear in standard compliance searches.

Videos created in Clipchamp and shared through Teams or SharePoint face none of these issues. They are standard files within your tenant managed alongside everything else. When an employee leaves, their video assets remain intact. For public sector bodies, financial institutions, or highly regulated UK businesses, this data governance model is the primary argument for switching.

The honest caveats: Clipchamp vs. Loom

To give a fair assessment, Clipchamp is not identical to Loom in every single respect. Teams accustomed to Loom will notice a few minor differences:

• The external viewer landing page for shared public links is slightly less polished.
• Mobile video recording features are currently more limited.
• If your organisation relies heavily on the Atlassian ecosystem (using Jira and Confluence alongside Loom), that native integration offers workflow links that Clipchamp cannot replicate natively.

However, for organisations using Teams as their central collaboration hub, native integration works in the opposite direction. There are no separate logins, no licence assignment friction, and no videos stored in unmonitored external systems. The software is already included in your tenancy at no additional cost.

Making the switch stick

The main reason organisations continue paying for software that duplicates existing M365 tools isn't that native options can't do the job, it is simply that employees don't know the native tools exist. That is the exact gap between structured workforce training bridges.

If your organisation is carrying duplicate software costs and wants to plan a smooth transition to native Microsoft 365 video tools, book a Microsoft 365 cost-reduction and Clipchamp migration consultation with our team today.

External References for Further Reading

• To learn how to manage video permissions and compliance policies, read Microsoft's official Clipchamp for Enterprise Overview.
• For detailed information on eDiscovery and legal holds for video files, review the Microsoft Purview Compliance Documentation.